Results 1 to 11 of 11

Thread: Address book in outlook

  1. #1
    Senior Member
    Join Date
    Jun 2007
    Location
    Merseyside
    Posts
    359
    Thanks
    22
    Thanked
    3 times in 3 posts
    • chavo's system
      • Motherboard:
      • Asus Sabertooth x79
      • CPU:
      • i7 3820
      • Memory:
      • 16gb corsair vengeance red. 1866
      • Storage:
      • Corsair force 3 240gb
      • Graphics card(s):
      • Asus Matrix 5770 2Gb
      • PSU:
      • Coolermaster M2 850w modular
      • Case:
      • Coolermaster Cosmos S
      • Operating System:
      • Windows 7 x64 ultimate
      • Monitor(s):
      • 2x Acer 27 inch led
      • Internet:
      • virgin 100 down 10 up

    Cool Address book in outlook

    Hi,

    We have 15 people working in our company and we all email the same people externally. We could really do with having a adress book set up so we so we can all see the email addresses. what is the easiest way to do this? I know LDAP is a good way to do it but looks very complicated so i doubt that is an option for me.

    Whats the best way for me to achieve this?

    Thanks
    I am the gadget man!

  2. #2
    Splash
    Guest
    How are your emails being routed? Do you have a centralised mailserver or are you all sending/recieving via POP/SMTP from an external ISP?

  3. #3
    Senior Member
    Join Date
    Jul 2007
    Location
    127.0.0.1
    Posts
    236
    Thanks
    19
    Thanked
    17 times in 14 posts
    If you're not using MS Exchange or some other sort of mail server then if you don't have some of shared drive you can all access it may be tricky. You'd need to dsitribute the address book to each persons PC. Otherwise could you not put an address book on a shared drive that you all access from Outlook?

  4. #4
    Senior Member burble's Avatar
    Join Date
    May 2007
    Location
    Olney
    Posts
    1,138
    Thanks
    8
    Thanked
    90 times in 89 posts
    If you're using Exchange, then you could just create a bunch of contacts in AD which would then appear in the GAL.

  5. #5
    Senior Member
    Join Date
    Jun 2007
    Location
    Merseyside
    Posts
    359
    Thanks
    22
    Thanked
    3 times in 3 posts
    • chavo's system
      • Motherboard:
      • Asus Sabertooth x79
      • CPU:
      • i7 3820
      • Memory:
      • 16gb corsair vengeance red. 1866
      • Storage:
      • Corsair force 3 240gb
      • Graphics card(s):
      • Asus Matrix 5770 2Gb
      • PSU:
      • Coolermaster M2 850w modular
      • Case:
      • Coolermaster Cosmos S
      • Operating System:
      • Windows 7 x64 ultimate
      • Monitor(s):
      • 2x Acer 27 inch led
      • Internet:
      • virgin 100 down 10 up
    thanks for all those reponses. we have a centralised server (easyspace) but looking to change soon to either 1and1 or running it our selves using some software like mail marshal. cant understand how this simple shared contacts list has not been addressed by ***.

    at the moment we have a server and shared drive.
    I am the gadget man!

  6. #6
    www.dougmcdonald.co.uk
    Join Date
    May 2007
    Location
    Bath
    Posts
    523
    Thanks
    5
    Thanked
    20 times in 20 posts
    • DougMcDonald's system
      • Motherboard:
      • Asus P5B Deluxe
      • CPU:
      • Inter Core 2 Duo E6600
      • Memory:
      • 2 x 2GB - Geil Black Dragon PC6400
      • Storage:
      • 2 x 400GB Samsung Spinpoints (Running in Matrix array) 100GB @ RAID0 + 300GB @ RAID1
      • Graphics card(s):
      • BFG nVidia 8800GTS 320MB OC2
      • PSU:
      • Corsair HX520W modular
      • Case:
      • Lian-Li PC7 II Plus
      • Monitor(s):
      • LG 17" Flat Thingy
      • Internet:
      • Crappy BT 1MB Unreliable wank :s
    We had a similar problem recently and you will get access issues if you use a shared address book on a network drive/shared folder.

    The most maintainable way to do things is to use AD to add the addresses. However this does not allow your average user to add anyone new. You would maybe need to a put a 'request' process in place to have new addresses added.

    Our list is fairly static, so we just setup address books for each user on a shared drive, and we had a kind of 'super user'. When this super user added a new contact they would ask us to update the address books and we would just copy the super users book over the top of the others.

    We are a small company though, as I say, best way would be to use AD.

    If however its simply a list of contact in an external company that all need to recieve certain responses, just setup some distribution lists.

  7. #7
    Splash
    Guest
    Mail Marshal isn't something I've heard of before, but after a quick look at their website it looks more like a mail security device than a mailserver per se.

    With 15 people involved Exhange may not be the most cost effective way to do it - if you're looking to bring your email management inhouse then it may be worth shopping around for a mailserver that matches your needs. Does it have to be a Windows solution?

    Another option is to farm out to hosted Exchange - pay someone else to look after it for you. This may well be the best solution given the small number of users you have.

  8. #8
    Mostly Me Lucio's Avatar
    Join Date
    Mar 2007
    Location
    Tring
    Posts
    5,163
    Thanks
    443
    Thanked
    448 times in 351 posts
    • Lucio's system
      • Motherboard:
      • Gigabyte GA-970A-UD3P
      • CPU:
      • AMD FX-6350 with Cooler Master Seldon 240
      • Memory:
      • 2x4GB Corsair DDR3 Vengeance
      • Storage:
      • 128GB Toshiba, 2.5" SSD, 1TB WD Blue WD10EZEX, 500GB Seagate Baracuda 7200.11
      • Graphics card(s):
      • Sapphire R9 270X 4GB
      • PSU:
      • 600W Silverstone Strider SST-ST60F
      • Case:
      • Cooler Master HAF XB
      • Operating System:
      • Windows 8.1 64Bit
      • Monitor(s):
      • Samsung 2032BW, 1680 x 1050
      • Internet:
      • 16Mb Plusnet
    Quote Originally Posted by chavo View Post
    looking to change soon to either 1and1 .
    If you switch to 1and1 only do so if you know EXACTLY what you're doing. They're tech support is absolutely dire, I spent a total of 3 hours on hold with them simply trying to get an MX record setup to point the domain at our mailserver in the office and then got put through to three different people, none of whom could grasp the concept of what an MX record is, how to set it up on an account that had SSL assigned (the control panel specifically blocks a combination of dedicated SSL and your own MX record) or in fact, many basic concepts of English.


    On the other hand, if you already have a server for your office running Server 2003 SBS, you should have a copy of Exchange installed. We're only a 20 person company and the costs aren't *too* bad, been using our own e-mails for ages. Main thing to do is to talk to your ISP and see if they'll act as a relay for you and get someone to install something like ASSP spam filter on your setup. From there, each computer is pretty much self configuring.

  9. #9
    Splash
    Guest
    I was just thinking SBS might well be a good solution if you already have the hardware there...

  10. #10
    Senior Member
    Join Date
    Jun 2007
    Location
    Merseyside
    Posts
    359
    Thanks
    22
    Thanked
    3 times in 3 posts
    • chavo's system
      • Motherboard:
      • Asus Sabertooth x79
      • CPU:
      • i7 3820
      • Memory:
      • 16gb corsair vengeance red. 1866
      • Storage:
      • Corsair force 3 240gb
      • Graphics card(s):
      • Asus Matrix 5770 2Gb
      • PSU:
      • Coolermaster M2 850w modular
      • Case:
      • Coolermaster Cosmos S
      • Operating System:
      • Windows 7 x64 ultimate
      • Monitor(s):
      • 2x Acer 27 inch led
      • Internet:
      • virgin 100 down 10 up
    we are running 2003 SBS now. So with SBS is exchange included? if it is then we just need some type of spam filter right? i think htats why mail marshl was mentioned by our mail tech man.

    If i create a distribution list can everyone see it? any way to share it?
    I am the gadget man!

  11. #11
    Senior Member burble's Avatar
    Join Date
    May 2007
    Location
    Olney
    Posts
    1,138
    Thanks
    8
    Thanked
    90 times in 89 posts
    If you create a distribution list in AD then no sharing is necessary, when RUS next runs it'll stamp the new list and it'll appear in the Global Address List automagically.

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Similar Threads

  1. Outlook 2003 - clearing email address history
    By madman045 in forum Software
    Replies: 8
    Last Post: 22-05-2008, 08:31 PM
  2. Export Address Book (Batch)
    By muddyfox470 in forum Apple Mac
    Replies: 1
    Last Post: 01-01-2007, 03:56 PM
  3. Replies: 3
    Last Post: 24-10-2006, 08:57 PM
  4. Error: Failed to open Address Book database HELP!
    By garyb in forum Smartphones and Tablets
    Replies: 0
    Last Post: 13-07-2005, 09:24 AM
  5. www.plaxo.com - Address Book
    By aeonf242 in forum Software
    Replies: 2
    Last Post: 16-11-2003, 06:11 PM

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •