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Thread: Windows Server - user details on printout

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    Windows Server - user details on printout

    Our IT co-ordinator is requesting that we track down print-outs by having user names in particular printed on documents. Is there any means of doing this? Particularly any free ways would be ideal. Is it driver, program or printer specific?

    Server 2003 R2 Enterprise with the built-in print management tools and XP Pro clients.

    I'm not the most experienced in server-related technologies, as you can tell.

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    Re: Windows Server - user details on printout

    You could make the company standard office templates have user/owner in the header/footer.

    Seems the easiest way to resolve this imo.

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    Re: Windows Server - user details on printout

    Have global plot styles with plot stamp on. Config it to show username, date etc and them make them read only?
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    Re: Windows Server - user details on printout

    Cheers OID, but I've no idea what plot styles are? All I'm getting from a Google is a load of AutoCAD stuff?

    Thanks also to TiG, and while that's not a bad idea in some situations, being a school we use a lot of less common (read: cheap and/or poor) programs. It's something we've already considered for Word and Excel, but that's going to be of limited use. And for things like PDFs, which I suspect are the biggest problem now that manuals and documents are sent out electrically, the problem will still exist.

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    Re: Windows Server - user details on printout

    you could probably have seperator pages with user details on them , but its going to be harder to brand each and every page with user details.
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    Re: Windows Server - user details on printout

    Is there a way to have printing settings on a per-user basis?

    On my Canon for example, I have the option to have a "stamp" on each page printed. This is just an option in the print dialogue.
    If this could be set to the persons username (no idea where the setting would be - registry I assume?) automatically, and made so the user couldn't modify it....?
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    Re: Windows Server - user details on printout

    That would just be a driver thing then, and I had a look through 2 of them today (Xerox 6250DT and OKI C7200), and there was nothing in either (just separation pages that Moby-Dick suggested).

    I assumed there would be a fairly standard way of going about this, even if it wasn't free, but apparently not.

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    Re: Windows Server - user details on printout

    Hi Gav, interesting concept. i am not aware of printer/user specific, but i believe you cant set MS Documents to print the creator and last modified by, by default. i could and would use this feature in the 2 SBS i manage if available. going off now to do some digging.

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    Re: Windows Server - user details on printout

    I would have thought a separator page is the "cheap" way to do it...
    We use HP MFPs at work, and that can handle job storage and stuff, you can print reports on whos printed what, and its intergrated to AD

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