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Thread: housing landlord software

  1. #1
    boop, got your nose stevie lee's Avatar
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    housing landlord software

    I'm looking for a piece of software for someone who is Letting out a number of houses. so that they can monitor income and expenses and compile the information easily.
    currently using Excel with each tab refering to a different house, and a master tab with the totals on it.
    got various other files/documents/.jpg with various other info in folders/printed out. tennants details/house contents/bills/that sorta thing.
    just looking for an all-in-one program so that theres not numerous files in numerous folders cluttering up the hard drive and all the information is in an easy to see and use format.


    does anyone have any suggestions for any software?

    alreaddy googled for answers but theres so many results


    if you are a landlord, what do you use??
    Last edited by stevie lee; 02-06-2012 at 01:14 PM. Reason: altering title to resolved in an attempt to stop getting replies

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    Seething Cauldron of Hatred TheAnimus's Avatar
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    Re: housing landlord software

    Hmm quite an odd request, its basically software for running a management firm!

    I'd imagine there are quite a few bespoke bits of software knocking about that are owned by the large firms, but they might not be on the market.
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    Re: housing landlord software

    What's the budget for this? I'd strongly consider getting something that runs online rather than on excel, so you can access it from other computers, have multiple users access it at the same time etc.

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    Seething Cauldron of Hatred TheAnimus's Avatar
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    Re: housing landlord software

    you can actually often extend excel that way, the cost of sharepoint is often minimal, compared to the cost increase of doing it properly.

    the thing is if no one knows out of the box, it would be better to know some requirements before suggesting solutions as better or worse.
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    boop, got your nose stevie lee's Avatar
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    Re: housing landlord software

    basically in a nutshell.

    currently have 3 houses (may go up to 4 or 5 by end of year), would like one sheet/page to show income and outgoings for house 1, one for house number 2 etc.. etc.. then a master page showing total incomings/outgoings for all of them.
    theres currently a letting agency dealing with the renting out, finding tennants, rent getting side of it.
    i'm just seeing if theres an easy to use, as cheap as possible bit of software, that can be used for the financial/property management side of things.

    theres only ever going to be one person viewing it on one PC.


    I think we can live with the photo contents not being in the software. instead just stored as .jpegs in a folder somewhere.

    im thinking that a properly done excel file will handle most of it, or maybe even sage. I just dont know how to do either properly, hence asking if there is already something out there.



    i'll have a proper talk with my mate to see what he actually wants, tomorrow, and the level of detail he requires.

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    Seething Cauldron of Hatred TheAnimus's Avatar
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    Re: housing landlord software

    Ah sounds more like a case for an Access Database. Or even perhaps a Visual Studio Lightswitch project hosted in the cloud (apparently, thats the done thing at the moment).

    Step one should be fleshing out the requirements, precisely what sort of operations over how much data it is wanted to do etc. Then we can help post advice!
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    Re: housing landlord software

    MS Project?
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    Re: housing landlord software

    Cognito MoneyWorks Gold has custom reports & custom sales analysis. Better value, more flexible and easier to learn than Sage and you can try it for free. It has a very comprehensive user guide and after that you can go to the user forums. I'd be surprised if cannot get it to do what you want. Something like the Fujitsu Scansnap works well for filing paperwork and you can set OCR automatically to create a 'hidden' text layer in your PDF documents so they are fully searchable.

    You can go truecrypt / dropbox to access your data from different locations.

    Syncback will do a good job of automate your local backup. One backup should be portable and taken / stored off-site.

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    boop, got your nose stevie lee's Avatar
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    Re: housing landlord software

    (kind of forgot about this thread )

    turns out all he wanted the software for was to have a look at what could be done to see if it fitted his needs. now got a more modified easier to use excel sheet with 1 tab per house.

    thanks for all your help though

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    Re: housing landlord software

    Quote Originally Posted by TheAnimus View Post
    Ah sounds more like a case for an Access Database.
    Good to know that he's happy with his Excel book for now, but if he does end up with (even!) more properties and finds his Excel system can't keep up with his needs, this would be my next call too - Access apps are pretty easy to knock up and very powerful.

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    Re: housing landlord software

    Quote Originally Posted by stevie lee View Post

    currently have 3 houses (may go up to 4 or 5 by end of year), would like one sheet/page to show income and outgoings for house 1, one for house number 2 etc.. etc.. then a master page showing total incomings/outgoings for all of them.
    Excel can do this, you can link sheets to a 'totals' page. I do it with my business accounts, I have pages xyz with the info I want plus their own totals and then have a page which has all the totals from the other pages in it. My 'totals' page has it's own table with the amounts in which then has the overall totals worked out from this.

    You reference the other tab by =Sheetname!A1 where sheetname is the name of the sheet, A is the column and 1 is the row.

    Before spending any money I'd try this as you've only got a few houses to worry about I doubt you'd gain anything from the bespoke software.

    I'd just use some organisational software for the images which allows tags or similar and maybe work out some sort of reference for each house to use with the images.

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